Job Description
About Us
GeoTechnologies, Inc., is an employee-owned engineering consulting firm based in Raleigh, NC. We specialize in geotechnical engineering working on a variety of projects, both large and small across all industries and project types, public and private. Our commitment to excellence has earned us a reputation for delivering high-quality geotechnical engineering services. GeoTechnologies is seeking a talented and dedicated Office Manager who will play a critical role in managing and optimizing the financial and business operations of the company.
Overview
The Accounting Office Manager is responsible for the day-to-day operations of the business, as well as financial oversight. This position is a strategic part of the company’s operations, providing both financial and business operation guidance to principal owners of the firm.
Primary Responsibilities:
Accounting & Finance
- Manage accounting functions for a professional services organization with $6.5 million in revenue, including performing month end closing, financial statement preparation, and general ledger reconciliation.
- Oversee and manage accounting functions on a day-to-day basis including invoicing, accounts receivable, accounts payable, and collections (tasks performed by Office Manager’s staff).
- Manage and process payroll for 40+ employees.
- Manage cash flow and prepare cash flow forecasts.
- Prepare monthly financial managerial reports to analyze and identify trends and provide insights for informed strategic decision-making.
- Responsible for year-end close and as primary contact, works with the company’s CPA firm for tax preparation.
- Primary contact for all banking matters including ensuring banking relationship is fulfilling the needs of the company.
Office Operations
- Oversee all office operations including, but not limited to, workflow processes, reception, facilities, space allocation, vendor management, and special projects as needed.
- Manage administrative support staff of three (3).
- Maintain a professional and positive work environment by facilitating effective communication and information sharing among departments and employees.
- Primary contact for company safety includes on-going compliance, monitoring, development, and implementation of safety policies and procedures.
- Maintain accurate HR records, including employee files, payroll, and attendance records.
- Manage on-boarding and off-boarding of employees.
- Oversee the employee performance appraisal process and ensure managers perform timely and constructive reviews.
- Manage truck fleet to include forecasting upcoming needs and maintaining relationship with vendor on purchasing/leasing of vehicles.
- Primary contact for company’s insurance needs; prepares all documentation needed for annual renewals.
Ideal Candidate
- 6+ years related experience in hands-on office management with extensive experience in office financial management.
- BS in Accounting, Business Administration, or related field preferred.
- Work experience in a professional services environment, construction, or other related field preferred.
- Ability to multitask; flexible in prioritizing and dealing with competing simultaneous demands.
- Serve as an example of positivity when faced with workplace challenges.
- Proven leadership and decision-making skills; ability to offer problem-solving guidance and help others find effective solutions.
- Discretion in handling confidential information.
- Leads and manages with a strategic mindset.
- Experience with accounting software (i.e. Sage Intacct), and Microsoft Office Suite.
- General familiarity with HR practices and procedures.
Compensation and Benefits
Competitive pay based on education and experience. Company benefits include medical, dental, vision, short-term disability, life, and 401(k) as well as a generous paid time off policy including 9 paid holidays.
This position will primarily work on-site to best manage and coordinate with staff and senior management.
Job Tags
Temporary work, Work experience placement, Work at office, Flexible hours,