Job Description
Administrative Assistant
An Investment Management company is seeking a highly motivated and productive Administrative Assistant to deliver best in class administrative support. The right individual for this role will have meticulous attention to detail and embody our culture and values. As an Administrative Assistant you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach. To be successful in this role, you will need to be flexible, highly confidential with information and exercise appropriate judgment/discretion. This position is expected to be onsite as our executive team primarily work from our headquarters located in Jersey City. About the opportunity:
- Start Date: ASAP
- Assignment Length: Temporary to hire
- Schedule: Monday to Friday
- Hours: 8:30am-5:30pm EST
- Setting: 5 days onsite
Responsibilities: - Assist in all aspects of meeting scheduling and preparation
- Maintain strict confidentiality in all business and personnel matters
- Manage miscellaneous tasks, projects, requests, and events as they arise
- Arrange travel by developing itineraries and agendas
- Answer calls and provide accurate and detailed messages
- Track, organize, and submit expense reports
- Manage miscellaneous tasks, projects, requests, and events as they arise
- Review and respond to a variety of email communications
- Be upbeat, fun, and a good representative of firm culture
Qualifications: - 1-5 years of relevant experience in an Executive Assistant, Administrative Assistant, or coordination role; prior experience supporting C-level executives is strongly preferred
- Expertise at managing logistics, meeting deadlines, & navigating competing priorities
- Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
- Excellent interpersonal skills and the ability to build relationships easily and with authenticity
- Ability to handle sensitive and confidential information in a discreet and professional fashion
- Proficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Desired Skills: - Associate or bachelor's degree
Job Tags
Temporary work, Immediate start, Flexible hours, Monday to Friday,