Job Description
The Position: Administrative Assistant
Seeking an Administrative Assistant to add to our growing firm to assist with administration and management of investment/ecosystem teams. This position is an excellent opportunity for an experienced administrative professional with a true ownership mindset to play a key role in this growing private equity firm. We are a hard-working team of high performers but also enjoy a collegial atmosphere.
Responsibilities and Position Description:
- Extensive travel coordination for Investment/Ecosystem professionals
- Calendar management for investment/ecosystem team
- Keeping Partners on schedule for meetings and calls
- Coordinate meetings, video conferences, and calls for investment team/ecosystem
- Coordinate and manage meetings, events, and calls between investment team and portfolio companies
- Expense reporting for investment/ecosystem professionals
- Work with other administrative team members on meeting coordination and set-up
- Provide phone back-up for Reception, as needed
- Prepare presentation books/meeting materials as needed
- General copying, faxing, printing, and scanning responsibilities
- Annual business conference coordination
Qualifications:
- Minimum of 3-4 years of experience in an administrative role
- Extensive corporate travel experience
- Must be reliable and punctual
- Must have excellent verbal and written communication skills
- High attention to detail
- Ability to prioritize and multi-task with strong follow-up skills
- Self-starter with a proactive attitude who excels in a fast-paced environment
- Takes initiative to seek out new responsibilities and opportunities to add value
- Must have excellent judgment and be able to handle confidential matters with discretion
- Proficient in Microsoft Office applications including Word, Outlook, PowerPoint, and Excel
- Proficient in using Zoom
- Experience with CRM updating/management is a plus
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