Job Description
POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA. Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client’s landscape goals. We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP.
Bookkeeper / Office Manager
The Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business. The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees.
Responsibilities
- Maintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll
- Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgers
- Process financial transactions and pay invoices in a timely manner
- Daily posting of financial transactions in QuickBooks,
- Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3 rd of each month
- Monitor contract deliverables to ensure Potted Up is providing services within client approved budget
- Prepare financial documents for monthly, quarterly and annual taxes
- Assist in generating sales by preparing proposal templates
- Work with Director of Operations to prepare weekly gardening maintenance delivery appointments
- Manage benefits administration
- Answers telephone, respond to general emails
- Maintains senior leadership calendars and assist with emails
- Maintains office files – electronic and hardcopy
- Ordering supplies
- Post job notices, coordinate interview process and oversee on-boarding of new employees
- Coordinate social media: Instagram, Facebook, Indeed
Experienced required for this position:
- Bachelor Degree or Business Administration Diploma preferred
- 2-3 years prior bookkeeping experience
- Proficiency in QuickBooks - online
- Strong knowledge of the following Software/Technology:
- Copper (gmail integrated CRM)
- Microsoft Office Suite (Excel, Word, Power-point)
- Web usage, updates
- Social media – Facebook, Instagram, etc.
- Google calendar, Gmail, Dropbox
- Customer service and relation skills
- Ability to multi-task and good time management skills
- Excellent verbal and written communications
Benefits:
We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment. Benefits include:
- Paid Vacation Time & Holidays
- Paid Sick Time
- Retirement program with company match (401K)
- Annual Bonus Program
- Educational and Licensing reimbursement
Job Tags
Holiday work, Full time, Contract work,