Job Description
JRN- 2314
We are seeking an experienced and highly detail-oriented Chief of Staff/Estate Manager to oversee a private estate in Montecito, CA. This is a hands-on and proactive position that requires strong leadership, top-notch organizational skills, and a “no task too big or small” mindset.
You’ll work closely with the principal and a dedicated household staff to ensure smooth day-to-day operations. The ideal candidate is energetic, adaptable, solutions-oriented, and thrives in a dynamic environment with frequent changes.
Key Responsibilities
- Manage estate calendar, travel logistics, itineraries, and vendor coordination
- Oversee household operations, schedules, and communications with all staff
- Track household expenses and maintain property and financial spreadsheets
- Handle purchases, inventory, returns, and credit card reconciliation
- Oversee vehicle registrations, insurance, off-site storage, and supply ordering
- Coordinate contractors, repairs, and maintenance appointments
- Perform or delegate errands and shopping as needed
- Support holiday/event preparation and guest readiness
- Submit medical and veterinary bills, manage medication refills
- Coordinate all aspects of pet care: medical, grooming, training, food, and records
Qualifications
- Minimum 10+ years of estate or household management experience
- Strong communication and interpersonal skills; excellent judgment in social situations
- Highly organized, detail-oriented, and proactive under pressure
- Ability to manage multiple priorities and remain flexible to changing needs
- Tech-savvy: proficient in Microsoft Office (Outlook, Excel), Mac systems
- Comfortable working in a fast-paced, high-expectation environment
- Must be confident delegating tasks and managing a team
- Must be discreet, professional, and respectful of privacy
- Dog friendly – multiple dogs are part of the household
- Experience working with principals who are detail-focused and OCD
- Thrives in environments where principals are highly involved and value close oversight
Location: Montecito, CA (must live within 30 minutes or be willing to relocate to the Santa Barbara area)
Schedule: Monday–Friday (flexibility required for evenings, weekends, holidays, and special events)
Salary: Up to $250,000/year DOE + Vacation/PTO, health insurance
Job Tags
For contractors, Work at office, Relocation, Monday to Friday, Flexible hours, Weekend work, Afternoon shift,