Job Description
Our client, Princeton University, is seeking an Events Coordinator . The Events Coordinator will provide administrative, payroll, and purchasing support for multiple departments.
This is a full-time, on-site, temporary position to cover a maternity leave.
Schedule: Monday through Friday, 8:30am-4:30pm.
Pay rate: $30-33 an hour.
Responsibilities:
- Review, correct, and confirm time sheets for approximately 250 biweekly employees entered into PeopleSoft and Time Absence Management, making adjustments as needed.
- Assist employees with general inquiries about pay. Function as primary liaison between department and payroll on pay check issues.
- Support all facets of event coordination between trade staff and campus constituents. Serve as primary point of contact for student and small scale event support requests.
- Create and assign trade shop work orders accordingly. Coordinate with constituents on permitting and inspections, external vendor timelines, venue space availability, and layout.
- Provide detailed event costs to campus clients. Prepare labor and material costs for monthly billing. Proactively track recurring spring and fall events.
- Create, submit, and track life cycle of purchase requisitions for equipment and material purchases.
- Work with vendors and staff to ensure timely payment processing and address discrepancies.
- Provide administrative and advisory support to department safety team.
- Schedule team meetings, track attendance to ensure compliance, and update and maintain certification files for state-regulated vessels. Ensure that any violations are addressed by the appropriate parties in a timely manner.
- Assist with uniform ordering, file maintenance, inventory management, and other administrative duties as assigned.
Qualifications:
- 3 years administrative, payroll, and event support work experience required .
- 3 years purchasing experience preferred .
- Proficiency in MS Office Suite required .
- Proficiency in Concur, Maximo, and PeopleSoft preferred .
- Valid Driver’s License required .
- Ability to build and maintain strong relationships of trust with a wide array of colleagues, volunteers, and other partners.
- Ability to work both independently and collaboratively in a fast-paced, team environment.
- Ability to prioritize workload while meeting multiple requests and deadlines in a consistent and timely manner.
- Excellent interpersonal and customer relations skills.
- Excellent oral and written communication skills.
Job Tags
Full time, Temporary work, Work experience placement, Monday to Friday,