**Event Coordinator - 74Wythe**
**Location:** Brooklyn, NY
**Field:** Events
**Min. Experience:** 1-3 year(s)
**Basis:** Full-time
**Description:**
Brand new event venue in Williamsburg, BK is seeking an Event Coordinator to support the Operations & Sales team with on-site event coordination as well as in-office event management & administrative duties. The ideal candidate will have at least 1-3 years of direct experience in the events industry with familiarity of various venues in the New York City market. Looking for someone with high organizational & communication skills, extreme attention to detail, and an entrepreneurial spirit that is excited about the opportunity to go above and beyond in providing exceptional service to clients in this one-of-a-kind venue. Must be able to juggle multiple priorities at once and must thrive in a fast-paced & ambiguous setting. The ideal candidate must be an ambitious team player with a calm & flexible approach to handling the pressure of ever-changing requests. This is an amazing opportunity for anyone interested in joining a business at the ground level who is passionate about a career in the NYC hospitality landscape!
**Salary:**
- $50k/base + opportunity to participate in the company bonus pool
**Responsibilities include, but not limited to:**
**Event Coordination**
- Serve as on-site contact during event days
- Assist Operations & Sales Directors to execute events, establish priorities and deliver elements to clients in timely manner
- Assist Operations & Sales Directors in managing events & sending reminders for repeating tasks that are necessary to make our events successful
- Be proactive with ideas and creative solutions
- Assist in running through all event hypotheticals to be prepared for all scenarios
- Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity
- Prioritize, manage and deliver responsibilities as assigned by Event Directors which may include:
-- Maintenance of event documentation including staffing, event logistics, floor plans, BEOs & timelines
-- Scheduling and confirmation of logistics with multiple vendors & in-house team prior to each event
-- Creating post-event reports
-- Sourcing vendors and management of suppliers for all aspects of events, bar & facilities-related needs
**Administrative**
- Input email contacts, vendors, phone and direct email leads into Tripleseat
- Ensure all physical and electronic folders are organized for each event
- Submit invoice & check requests for events & other miscellaneous needs
- Monitor & assist with deposit & payment deadlines
- Assist with creating SOPs, collateral, documents (internal & external), systems, online listings
- Maintenance of website & online listings
- Create Post-Event Reports
- Pull custom Tripleseat Reports including new leads, sales reports, financial reports, as well as custom reports by request from Sales Director and Event Manager
**Marketing/Social Media**
- Present ideas and photos related to social media objectives, and post photos when delegated and approved by Event Directors
- Gather & update contact information from untapped markets & contact lists as designated by Sales Directors for customer database
- Assist with graphic design for all collateral
- Assist Sales Directors with marketing, outreach and business development strategies
- Continuously look for ways to improve venue operations and promote brand
- Keep up to date on the industry through websites and publications
**Requirements:**
- Minimum of 1-3 years experience in events, planning and/or production within the hospitality or corporate landscapes
- Ability to be on-site and perform under minimal supervision and work extended/irregular hours including nights, weekends and holidays
- Highly professional written and oral communication skills required
- Must be proficient in the following computer programs: Google Drive (gmail, calendar, docs & sheets, MS Outlook, MS Word, MS Excel & primary social media platforms
- Experience with TripleSeat (or similar CRM software) a plus
- Experience with Canva and/or Photoshop a plus
- Excellent people management skills
- Ability to prioritize and plan work activities & objectives
- Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
Due to a high volume of response only those who meet the above criteria will be contacted.