Executive Assistant

Onsite in SDG - Hybrid work schedule - TUE-THU (3 days) + occasional other days

Supporting 1 VP + 2 DIRs

Responsibilities:

Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.
Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
Prior experience in supporting entrepreneurial leaders in a fast paced environment a plus.
Coordinate domestic and international travel
Schedule and coordinate meetings and daily schedule for self and executives
Provide timely response to emails, voice-mails, and written correspondence on behalf of managers
Event planning to support large meetings, off-sites and team motivation events
Prepare and track both executive expense reports and purchase orders
Preparation and tracking of purchase orders
Handles confidential information and communications.
Full comprehension of company's operation and procedures.
May also be responsible for training and supervising lower level clerical staff.
Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.

Required Skills:

Prior experience in supporting entrepreneurial leaders in a fast paced environment a plus
Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), Google workplace, ZOOM
Slack and Concur a plus.
Advanced Outlook calendar management is critical.
Work well under limited supervision, self-motivated, demonstrating effective problem solving skills
Must be proactive, take ownership, respond quickly, and have excellent follow through skills
Experience working in a fast paced environment while providing excellent service