Job Description
An innovative and fast-growing consumer packaged goods company in Chicago is on the lookout for a highly proactive, organized, and detail-driven Executive Assistant to become a vital partner to our CEO/ Chairman. In this pivotal role, you’ll be the linchpin that ensures flawless scheduling, seamless communication, and smooth day-to-day operations—empowering leadership to focus on big-picture, strategic goals. We’re seeking a naturally hospitable, solution-focused individual who thrives in fast-paced environments and loves anticipating needs before they even arise. If you’re someone who approaches every challenge with enthusiasm, stays three steps ahead, and upholds the highest standards of professionalism, discretion, and integrity—this opportunity was made for you. This full-time role offers a competitive salary ranging from $80,000 to $120,000, complemented by a comprehensive benefits package including medical, dental, vision, life and disability insurance, plus commuter benefits.
Key Responsibilities of the Executive Assistant:
- Take charge of complex scheduling, expertly organizing meetings and ensuring timely follow-ups on critical priorities.
- Manage comprehensive travel arrangements—both domestic and international—covering flights, lodging, transportation, and all meeting logistics.
- Prepare and distribute meeting materials, agendas, and key documents ahead of time to keep leadership fully informed.
- Track and drive completion of cross-functional projects with keen attention and proactive communication.
- Serve as the primary liaison and trusted representative of the executive office.
- Provide personal assistant support and handle daily operations with energy, professionalism, and a can-do attitude.
- Handle highly confidential information with absolute discretion and integrity.
- Maintain an organized, inviting office atmosphere by managing supplies, setting up meeting spaces, and delivering hospitality support.
- Support internal communications, proofread documents, manage expense reports, and perform general administrative tasks.
- Take part in special projects and strategic initiatives as directed by senior leadership.
Qualifications of the Executive Assistant:
- Minimum 2-5 years of experience in executive support, preferably working closely with senior leadership or UHNW individuals.
- Strong proficiency in Microsoft Office Suite—Outlook, Excel, Word, and PowerPoint.
- Exceptional organizational abilities and the skill to juggle multiple priorities with ease.
- Outstanding written and verbal communication skills.
- Meticulous attention to detail
- Proven track record of handling confidential information with the utmost discretion.
- Excellent problem-solving skills combined with sound judgment and decision-making ability.
- Energetic, empathetic, and client-focused, with a readiness to tackle any task, big or small.
- Bachelor’s degree preferred but not mandatory.
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Job Tags
Full time, Work at office,