Job Description

The Role

Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever.

As the Executive Assistant & Office Admin, you’ll be a force multiplier for the founders and leadership team. You’ll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You’ll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues.

Mission

Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through.

Salary + Benefits

• $60k - $80k + Equity
• Healthcare

Location

• NYC Office at Bryant Park (12 In-Person Employees)

What You’ll Do

Own executive support and coordination

• Manage calendars, scheduling, and priorities for founders and senior leaders
• Anticipate conflicts, deadlines, and prep needs before they arise
• Handle sensitive communications with discretion and professionalism

Keep the organization running smoothly

• Coordinate meetings, offsites, and in-office logistics
• Track action items and ensure follow-through across teams
• Help maintain clear operating rhythms as the company grows

Support company operations

• Assist with onboarding logistics for new hires
• Coordinate travel, events, and office setup
• Help manage vendor relationships and recurring operational needs

Be a trusted partner to leadership

• Serve as a sounding board and thought partner when needed
• Handle confidential information with care and good judgment
• Step in wherever necessary to keep things moving

Who You Are

• Prior experience supporting executives or senior leaders in fast-paced environments
• Highly organized and comfortable managing multiple priorities at once
• Trusted, discreet, and calm under pressure
• Strong written and verbal communicator
• NYC-based and comfortable working in-office

How You Work

• You’re organized and proactive, with strong attention to detail
• You anticipate needs and solve problems before they escalate
• You communicate clearly and follow through consistently
• You stay calm and grounded in high-velocity environments
• You take pride in helping others do their best work

What Success Looks Like

• Leaders are focused, prepared, and well-supported
• Calendars, meetings, and priorities run smoothly
• Operational details are handled without friction
• The office and team operate with clarity and momentum

About Nerd Apply

Nerd Apply is building the data layer for education.

Counselors guide some of the most important decisions students and families make, yet they’ve historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight.

This shared data helps counselors advise with greater confidence, helps schools and districts understand what’s actually working, and creates a foundation for better decisions across the education system.

We’re building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

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