Job Description
Our client, a global investment firm is looking to hire an Executive Assistant to provide support to their Head of Equities. The successful candidate must have at least 5 years of experience in a financial institution or other corporate business setting. The ideal candidate should be smart and dynamic and should thrive in a fast-paced environment. The ideal candidate should be able to thrive on a busy team, work well under pressure and be detailed oriented and pro-active. This is a great role for a career admin who is looking to find their next home for many years to come.
RESPONSIBILITIES: - Calendars : Maintain calendars, contacts and tasks and coordinate internal and external meetings
- Travel : Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings etc. (multi-leg trip with different time zones).
- Phones: Answer phone lines and take messages as needed;
- Office Support: On occasion only, order supplies and retrieve guests/deliveries from lobby
- Presentations: Help prepare presentation materials
- Conferences: Manage attendance to conferences and membership to business organizations
- Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements
- Research: On occasion only, provide internet research support
- General: Assist with special projects as needed; Pro-actively anticipate work assignments whenever possible
REQUIREMENTS: - Minimum of 5 years of experience supporting senior level management;
- College degree preferred
- Strong computer and Internet research skills
- Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint)
- Strong organizational skills and attention to detail
- Ability to work independently with strong follow-through skills
- Excellent communication skills – both verbal and written
- Flexibility to juggle an extensive degree of multiple and changing priorities
- Resourcefulness (especially online) in executing projects
- Collaborative/teamwork attitude and skills a must
SALARY $125-135K + discretionary bonus
HOURS 9am-6pm + OT as needed
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