Job Description
Our client, an established, global investment firm located in Midtown East, is looking to hire an Executive Assistant to work with their Head of AI and team. The successful candidate will be exceptionally organized and proactive with the ability to multitask and hit the ground running. They will possess superb verbal and communication skills with a flexible and positive attitude. This role is 5x a week in office.
RESPONSIBILITIES
Maintain high-volume, ever-changing calendars and schedules
Organize and coordinate meetings
Set travel arrangements (both domestic and international)
Process expenses reports
Coordinate internal and external events
Manage phones: screen and forward calls, provide information, take messages and schedule appointments
Prepare and manage correspondence and documents
Print and bind presentation materials and booklets
Work closely with admin team
Ad hoc projects, special assignments as requested, including client facing work
REQUIREMENTS
5-10 years of related experience in finance
Must be proficient in Microsoft Office Suite
Excellent attention to detail
Ability to maintain highest level of confidentiality is critical
Ability to multi‐task with changing priorities in a timely manner, while maintaining high level of attention to detail and accuracy
Problem solve independently and propose innovative solutions
Communicates effectively both verbally and in writing
Must have can-do attitude and be willing to run errands if needed (i.e. Apple store Genius bar, etc.).
Must be tech-savvy
College degree preferred
SALARY
$125-135K + Bonus + Great benefits
HOURS
9am-6pm + flexibility if needed
#IND1
Job Tags
Flexible hours,