Job Description
Interim Legal Executive Assistant
Location: San Francisco
Hourly Rate: $44-$57/hour
Contract Duration: Temporary (3 months) initially, can convert to permanent.
Schedule: Monday to Friday, 37.5 hours a week, with occasional additional hours as needed.
We are working with a prestigious, global law firm who are looking for a highly accomplished and professional Legal Executive Assistant to provide top-tier administrative support across their legal functions.
This role requires a proactive, resourceful individual with 7+ years of Executive Assistant experience. You will assist with a wide range of responsibilities, including calendar management, travel coordination, and expense reporting.
The role?
- Provide seamless calendar management for legal professionals, coordinating meetings and resolving scheduling conflicts.
- Manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
- Process and track expense reports using In-Tap, Microsoft, and Chrome River systems.
- Assist with meeting preparation, including drafting agendas and creating polished documents.
- Collaborate effectively within a matrixed organizational structure, ensuring alignment with existing teams.
- Act as a point of contact for the executives, handling sensitive information with discretion.
Candidate profile/experience
- 7+ years of experience as an Executive Assistant supporting senior executives within a law firm, financial or professional services and matrix environment.
- Expertise in expense reporting systems, particularly In-Tap, Chrome River, and Microsoft Office Suite.
- Proven ability to manage complex calendars, coordinate global travel, and handle high-level administrative tasks.
- Outstanding communication, presentation, and interpersonal skills are required to interact with staff regularly.
Ready to apply?
If you would like to be considered for this opportunity or have any questions, please apply or contact rileygarnett@oakleafpartnership.com for more information and the full job description.
Job Tags
Hourly pay, Permanent employment, Contract work, Temporary work, Interim role, Monday to Friday,