Job Description
ROLE SUMMARY
Responsible for day-to-day business management support and office management, our Office Administrator is the lynchpin in keeping our space and our team running efficiently.
RESPONSIBILITIES
Business Management Support
- Calculate sales metrics as defined by leadership.
- Act as point of contact for all business platforms (ATS, phone system, internet, recruiting platforms, etc.)
- Oversee and manage all contracts related to business platforms.
- Assist in RFP and client contract development.
- Conduct thorough industry research to support sales and marketing teams for Zeektek.
- Maintain weekly deal count and headcount for office.
- Compile and produce weekly client coverage reports.
- Efficiently manage and maintain I9 documentation, storage, and disposal processes.
- Serve as the main point of contact for business communication, including answering main phone line and directing voicemails appropriately.
Office Support
- Provide a professional and welcoming atmosphere by greeting visitors and assisting them as needed.
- Manage all office technology, including TVs, computers, printers, and projectors.
- Coordinate conference room bookings and provide technical support if required.
- Cultivate and maintain a positive relationship with the property manager, addressing any issues or problems with the office building.
- Ensure the office and kitchen are adequately stocked with supplies and food items.
- Decorate office space for different holidays/ seasons.
- Maintain overall office tidiness and organization within the office.
- Handle all incoming and outgoing mail and packages.
- Perform miscellaneous office duties, including filing, scanning, and updating the shared drive.
Consultant Support
- Send care packages to new employees.
- Send birthday/anniversary cards.
- Maintain a comprehensive list of all consultants and pertinent information, such as addresses, start dates, I9 checks, sales managers, and recruiting representatives.
Staff Support
- Plan and organize monthly group lunches within budget.
- Plan and organize office parties within budget.
- Coordinate, execute, and budget external events for the company, including holiday parties, ski trips, and BBQs.
- Recognize internal employees’ birthdays and anniversaries.
- Manage employee holiday gifts with defined budget.
- Plan and organize quarterly community service initiatives.
- Handle the set-up and tear-down of employee desks/computers for new hires and departures.
- Manage computers/laptops and address technical issues as they arise.
Leadership Assistance
- Coordinate all work travel arrangements for leadership.
- Assist in managing leadership calendars, scheduling meetings, and sending out invites and reminders.
- Assist in writing and delivering agendas for upcoming meetings.
- Take detailed notes during important meetings, transcribe them, and make them available on the shared drive.
- Assist in managing the CEO’s personal travel and appointments.
- Undertake various other tasks as assigned by leadership.
REQUIRED SKILLS AND EXPERIENCE
Associate degree or equivalent.
Strong ability to multi-task and quickly adapt to changing priorities.
Excellent organizational and problem-solving skills.
Able to manage teammates in a sales environment while working with a sense of urgency.
Ability to represent Zeektek and our brand with energy and enthusiasm.
Job Tags
Contract work, Work at office,