Job Description
Now Hiring: Executive Virtual Assistant (Remote, Offshore | Full-Time | 8–5 MST)
We’re looking for an elite-level Virtual Assistant to work directly with the founder of Propel Enterprises and his personal assistant - someone who can help us move faster by helping the CEO and his team.
This is not a typical VA role. You won’t just be taking tasks—you’ll be highly involved, protecting time, thinking ahead, and keeping chaos at bay .
🚫 Please DO NOT apply if:
- You don’t have a fast, stable internet connection and a modern computer .
- You can’t be on every video call on time with your camera on .
- You aren’t fluent in English , both written and spoken.
- You’re not ready to work full-time, in-seat, and highly responsive from 8 a.m. to 5 p.m. MST.
✅ Please DO apply if:
- You can confidently own email and calendar management —including high-level inbox processing, follow-ups, and scheduling and logistics that actually work.
- You love structure, checklists, and thinking a few moves ahead.
- You’re excited about proactively solving problems and asking the right questions before they’re even on the radar.
- You thrive in systems, crave clarity, and take pride in helping a business operator reclaim time and focus.
Your daily rhythm will include:
- Conducting a daily Offload & Sync meeting with the CEO.
- Keeping a rolling agenda of projects, questions, and priorities.
- Processing the CEO’s inbox to zero three times daily, identifying which items to act on, reply to, escalate, or file.
- Maintaining a perfect calendar: clean, efficient, color-coded, and 100% accurate.
- Coordinating travel, speaking days, and internal team syncs.
This is a mission-critical role in a growing coaching and consulting firm that helps small business owners scale smart, sell better, and break through growth ceilings. You’ll be joining a team where excellence is expected, everything is documented and standards are held strong and support is stronger… and systems are everything .
If that sounds like you, drop a comment or message me directly. We’ll send you the full brief and next steps.
Job Tags
Full time, Immediate start, Remote job,