Job Description: General Affair & Receptionist
Location: 409 Technology Dr, Bastrop, TX 78602
Report To: Plant Manager
Job Title: Receptionist & General Affairs Generalist
Primary Responsibilities:
1. Receptionist Duties
o Greet and welcome visitors, clients, and vendors upon arrival in a courteous and professional manner.
o Answer and direct incoming calls, managing a multi-line phone system and transferring calls to appropriate departments.
o Handle inquiries from visitors, clients, and vendors and provide general information about the business.
o Maintain the visitor log, issue visitor badges, and ensure compliance with security protocols.
2. Administrative Support
o Assist with scheduling meetings, appointments, and maintaining calendars for managers.
o Prepare and organize documents, reports, and presentations.
o Handle routine office tasks such as answering phones, filing, and handling correspondence.
3. Documentation and Record-Keeping
o Maintain and organize records related to production, inventory, and shipping.
o Prepare and distribute production reports, inventory logs, and other essential documents.
o Ensure that paperwork complies with regulatory standards and internal policies.
4. Data Entry and Reporting
o Input data related to production schedules, inventory levels, and employee attendance into relevant systems.
o Generate periodic reports for various departments (production, logistics, quality control).
5. Inventory and Supply Management
o Monitor office supplies and place orders as needed, ensuring adequate stock for uninterrupted operation.
o Track usage and coordinate with purchasing departments to procure necessary materials for both office and production support.
6. Communication Coordination
o Act as a liaison between office management and production teams, ensuring information flows effectively.
o Relay important messages, updates, and policy changes to relevant staff and departments.
7. Supporting HR Functions
o Assist HR with onboarding paperwork for new hires, employee attendance tracking, and
maintaining personnel files. o Help coordinate training schedules, orientations, and assist with other HR-related administrative tasks.
8. Customer and Vendor Communication
o Handle routine inquiries from clients, suppliers, and contractors.
o Assist in coordinating deliveries, pickups, and liaising with suppliers for office and operational needs.
9. General Office Management
o Maintain a clean and organized office environment, including managing visitor log-ins and providing general support to office visitors.
o Ensure office equipment (printers, copiers) is functional and coordinate maintenance or repairs when necessary.
Skills and Qualifications:
• Education: High school diploma or equivalent; some positions may prefer an associate's degree in business administration.
• Experience: Previous experience in office support and reception, preferably within a manufacturing or production environment.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP software or data entry systems.
• Communication Skills: Strong written and verbal communication skills.
• Organization and Time Management: Ability to multitask, prioritize workload, and meet deadlines.
• Attention to Detail: Accuracy in data entry, record-keeping, and managing visitor logs.
• Customer Service Orientation: Friendly and professional demeanor, with excellent interpersonal skills to create a welcoming atmosphere for visitors.
LS Electric America Inc. is an equal opportunity employer.