Job Responsibilities:

Input and record applications into the Tribunal Canonical System, following the prescribed format and routine.
Prepare applications for submission as complete petitions to initiate canonical marriage processes.
Gather relevant materials for applications in alignment with Canon Law, Tribunal policies, and the directives of the Judicial Vicar.
Confirm the jurisdiction and competence of cases as directed by the Judicial Vicar.
Return applications as instructed by the Judicial Vicar.
Maintain organization and order of all received documents.
Acknowledge receipt of materials through correspondence and request any necessary additional documents or information.
Respond to inquiries via telephone and email regarding applications. The Tribunal Clerk will also serve as the Receptionist when needed.
Collaborate with the Judicial Vicar on complex applications to determine the appropriate course of action.
Ensure all applications are accurately and comprehensively maintained.
Utilize the Tribunal Canonical System effectively.
Guarantee the accuracy, completeness, and professionalism of all produced materials.
Maintain confidentiality in all matters related to the Tribunal.
Perform other related duties as assigned.
Serve as a backup for the Receptionist as required.
Uphold a professional appearance and demeanor at all times.
Work collaboratively with all Tribunal Staff members.
Undertake additional tasks in case of an emergency, as directed by the Judicial Vicar.

Required Education, Experience, and Skills:

A college-level diploma or certificate in an administrative field is preferred.
Previous experience in Tribunal work is advantageous.
Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
Familiarity with Dropbox, Laserfiche, and Canonical Programs is a plus.
Fluency in both English and Spanish is required.
Additional language skills, particularly in Polish, Italian, or Albanian, are a plus.
Strong typing skills and knowledge of transcription.
Excellent analytical, verbal, and written communication abilities.
Effective time management and the ability to meet deadlines.
Ability to handle confidential matters with discretion and sensitivity.
A deep respect for the Catholic faith, its teachings, and the laws of the Catholic Church. Basic knowledge of Catholic doctrines is preferred.
Precision in processing cases, managing materials, documents, and records.
Strong attention to detail, prioritizing tasks, and managing deadlines.
Flexibility to adapt to changing responsibilities.